Quick instructions

6. Quick guide for teachers

6.15. Automatic course deletion process

In November 2022, TUNI Moodle will introduce an automatic deletion process for unused courses. There will be two deletion criteria: the course end date specified in the course settings and the last time the course was visited. If you as course teacher want to avoid automatic deletion of a specific Moodle course, you need to do two things:

  1. Edit the course end date in the course settings, up to a maximum of 2-3 years in the future, or disable the end date altogether if you need the course longer. Do not select an end date of 2030, for example, because an end date far in the future will break Turnitin tasks, among other things.
  2.  Visit the Moodle course pages at least once every two years.

If you have student role, you can't change course end date. Instead, please contact the course teacher. 

The recommendation is to create a new Moodle course for each implementation of the course. This results in a large number of obsolete Moodle courses from past implementations that have not been used for a long time, and a large number of courses with the same name. It can be difficult for students to find the right courses. It therefore makes sense to regularly close and remove obsolete and unused courses in a centralised manner. This will also clarify the list of your own courses in Moodle.

According to the TAU and TAMK Information Management Plans, the retention period for student work is 6-12 months after the final assessment. After this period, student work should be deleted. Deleting outdated course areas will help to meet this requirement.

For the reasons mentioned above, an automatic deletion process for unused TUNI Moodle courses will be introduced in November 2022.

Courses with more than 12 months from the end date OR no visits for more than 24 months will be included in the automatic deletion process. Courses will not be deleted immediately, but teachers of the course will be informed by email. Teachers will receive two different messages at different stages of the deletion process. The stages of the process are:

  • Step 1: If the course is open to students, it will be closed so that it will not be visible to students. The course is moved to the trashbin category and teachers are notified by email. Teachers can still access the course and can restore the course to the original course category for a period of one month.
  • Step 2: After one month, the Moodle course is moved to the hidden category and is also hidden from teachers. Moodlewill send second email about course deletion. The restoring of the course must be requested from the IT Helpdesk within 11 months.
  • Step 3: The Moodle course is deleted after 12 months from the start of the deletion process and it is no longer possible to restore the course.

Manual deletion of courses is still possible and recommended, as a teacher you can start the same deletion process using the Move course to trashbin function in the Managing tools block.

When a teacher creates a Moodle course in Peppi or Sisu, the end date of the course area is automatically set to the end date of the course implementation in Peppi/Sisu.  If you create a course in the Moodle Other course category as staff member, the default end date is one year forward from the time of creation. As a teacher, you can edit the end date of the course 1-3 years in the future if necessary, or disable it in the case of a long term course or a custom base course from which you copy content to new courses each year.

The unused status of a Moodle course is determined from the Last access to course dates displayed in the participants list, based on the current participants in the course. Teachers' and students' visits are treated equally here. Persons who are no longer members of the course are not taken into account in this reasoning. It should also be noted that copying course content does not count as a visit, so you should visit and open your course pages at least once a year.